Done-for-you café operations
Clear product costing, calmer stock ordering and Xero-ready receipts—built and maintained for independent cafés and roasteries.
Built by a café operator—not a generic software company.
The weekly view
Know what changed—and what to do next.
What to expect
Designed around the realities of dial-in waste, milk loss, seasonal menus and busy service—not idealised software workflows.
Your system is set up around your products and suppliers, then maintained so it does not become another abandoned spreadsheet.
You receive usable figures, clear actions and a short weekly async update—without more meetings in your diary.
One connected system
Costing, stock and bookkeeping are treated as one operational picture, so a supplier price change can flow through to margin and ordering decisions.
The foundation
See the actual cost and gross margin of every drink, bake and retail product. Supplier prices, recipe quantities, VAT, dial-in loss and milk waste are accounted for—not guessed.
Your dashboard answers
What should we reprice, reformulate or stop selling?
Par levels and supplier lead times replace ordering by feel, reducing stockouts, over-ordering and cash tied up on shelves.
Receipt photos are organised into Xero-ready line items, with cleaner categories and fewer loose ends for you or your bookkeeper.
Straightforward pricing
Begin with a focused audit or hand over the recurring operational work. Final scope is confirmed before work starts.
Margin audit
A one-off review of selected products, supplier costs and obvious margin leakage, followed by practical recommendations.
Single-site system
Costing dashboard, weekly stock system, receipt-to-Xero preparation and an async weekly review for one café.
Larger range or multiple sites
More products, supplier complexity or up to five sites, with consolidated reporting and tailored ordering workflows.
Your numbers can work harder
Book a £150 margin audit to uncover where money may be leaking and leave with a clear list of actions—whether or not you continue monthly.
Book your margin audit